Deputy HR Coordinator


Job ID:


Job Location:



Human Resource



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Employment Type:

Full time






Different international and local Websites

Job Title:

Deputy HR Coordinator

Job Description:

Job Description

Main Purpose

In Collaboration with the HR Coordinator, define, adapt, plan and supervise the implementation of human resources policies in the Mission, ensuring they are in line with the context, the operational challenges and the strategic HR.

Is responsible of ensuring that MSF is a Responsible employer in the mission, supports proper management of HR across the board and assumes full responsibility of all Administrative and legal issues in the Mission. Responsible for improving management of human resources and contribute to the professional growth of MSF employees in the mission. Replaces the HR Coordinator in his/her absence


  • The HR Coordinator can delegate ad hoc any responsibility to the Deputy HR Coordinator. Among others, the Deputy HR Coordinator should:
  • Participate in the Human Resource planning, implementation and monitoring in the mission to properly achieve the mission’s objectives and respond to needs that may arise, particularly:
  • Participate in the definition of job profiles, and the mission set-up in terms of HR needs
  • Participating in the project opening and closing and its timeframe from HR perspective.
  • Provide support to field teams in order to guarantee good performance and management.
  • Provide support to field coordinators, field Administration Managers and other supervisors in all HR related issues, provide technical support ensuring they understand and apply HR management policies and tools.
  •  Provide support in the legal, administrative HR management of the mission, for both national and international staff , on issues related to Labour law, contracts, salaries, social security, labor relations, health insurance systems,  etc
  • Check together with HRCo the living standards of international, regional, delocalized staff and help monitoring international staff’s movements (visas, tickets, etc)
  • Participate in the selection and recruitment processes, as well as in the induction programmes welcome briefings/sessions in order to recruit and prepare the most suitable candidates for the mission
  • Participate in the identification of staff development, training needs / potential to promote the professional growth of people within the organization.
  • Report to the HRCo on the implementation of HR policies in the field as well as of any incidents / problems that may arise and make proposals to improve HR management in the field.
  • Support HRCo in the overall administration of the Mission.
  • Represent MSF in meetings with Authorities and other NGOs for issues related to HR and Administration, at the request of the HRCo.
  • Support HRCo in all reporting tools under his/her responsibility

Talent Acquisition

  • Support HRMCO drawing strategy in identifying the HR need, sources talents and innovative ways of Recruiting and retention strategies aligning the MSF HR need with the external competitive market.

Performance Management

  • Ensure performance management processes are designed and executed to align and maximize our people’s performance with the goals of the organization, department and individual objective setting.
  • Support projects and personnel administration manager in promoting performance management system in the mission, compiling the 0result, improvement plan, learning and development needs out of the performance process.
  • Support in designing a system apart from the Homer tracking system to follow and track performance management and do analysis and interpretation of the result of the performance tracking

learning and development 

  •  Along with the learning and development manager make sure training and development linked to the need assessment made.

Policy and procedure:

  • Make sure policy and procedures are in place, well interpreted, and referred when necessary when it comes to the HR guideline, internal regulation of MSF as well as the different local laws.

HR leadership Role  

  • Support the fin /Admin manager to be in the level of managing staffs and delegating tasks with responsibly and proper follow-up to his team and help him/her to play more of the leadership role than focusing only in a day to day activates.
  • Support the Fin/HR in setting a goal to be more proactive and be a strategic partner to the management and have an advisory role in HR aspects in the project.

Expat movement management:

  • Together with HR Manager (expat managment) Dep HRMCO will be responsible for expat movement management in the mission.
  • This position also expected to be a back up to replace and support the HR Manager (expat managment) role specially related to expat movement management.
  • Responsible to follow-up end of mission of expats in the mission plan replacement 4-5 months ahead ,coordinate with project coordinator and department heads to updated JDs and follow-up Job posting with the respective pool managers in HQ.
  • Make sure and verify expat related reports done by HR the manager and send to HR and HRMCO as per the schedule.
  • Manager expat movement tracking in collaboration with the HR manager and share updated report to all coordinators every week.
  • Responsible for HR briefing of new expats coming to the mission.

Field support and capacity building:

  • This role meant to be more of project support and follow-up and expected to travel more that 50 %. Expected to follow-up the performance of the field HR staffs along with HRMCO and project coordinator and draw possible capacity building stratgey to support and improve project HR staffs.
  • Work together with also the HR manager flying to identify project challenges and change reports for better support and follow-up to the project.Project Support: shall to flexible to visit project location to support HR department in project in very short notice. This Position requires 50% of the time for project visit.

Job Requirements:

Job Requirements


Essential Degree in Administration or HR. highly desirable Master level specialization in Human resource management.


At least three years of relevant work experience in the same position, desirably with MSF or other INGO.


Good command of English and Amharic, both written and spoken


Excellent computer skills


  • Ability to organize and prioritize workload independently, using initiative when appropriate
  • Detail orientated
  •  Ability to work with minimal supervision
  • Pleasant and polite attitude at all times; ability to reflect the professional standards of MSF-H
  • Ability to act as part of multi-cultural and multi-disciplinary te
  • Interest in and commitment to MSF’s activities, enthusiasm to represent MSF to others.
  • Willing to do regular field visits to the different project sites in which MSF-Holland is working


Specific Competencies


  • Strategic vision.
  • Leadership.
  • People Management.
  • Planning.
  • Teamwork.

How to Apply

Interested applicants should submit th CV and application letter through Please note that we only contact short-listed candidates

Jan 20, 2018

Company Info
Medecins Sans Frontieres

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